Position Overview

Ultimate Staffing Services is seeking a diligent and detail-oriented Administrative Assistant to join their client's team in Colorado. This role requires a highly organized individual capable of handling a variety of administrative tasks while maintaining excellent relationships with customers, colleagues, and external partners.

Responsibilities

• Build and maintain relationships with customers, peers, supervisors, administrative staff, field craft workers, field supervision, vendors, and subcontractors based on respect, trust, and integrity.
• Provide assistance to the President/CEO, Controller, and Operations Manager(s).
• Coordinate 811 requests, managing and coordinating incoming requests for utility locates, accurately logging, tracking, and following up through completion.
• Communicate with field teams to ensure proper response to utility locates and maintain detailed records of all requests, responses, and documentation for future reference.
• Act as the primary point of contact for 811 request inquiries and collaborate with project managers, field personnel, and external utility companies.
• Ensure compliance with all state and federal 811 regulations.
• Maintain general email and Contracts email inbox, reviewing and distributing email to appropriate Department Managers.
• Answer phones and welcome visitors at the main office.
• Maintain all Contract Document Templates and order, track, and close Bond submittals.
• Provide training to new employees on Company processes and organize meetings, outings, trainings, and other company-related gatherings, including ordering lunches and catering.
• Update process manual with changes as necessary or as directed, and communicate or train employees on changes.
• Create and maintain MWDBE database and review participation requirements per jurisdiction.

Qualifications

• 1-3 years related experience preferred.
• A 2-4-year degree from an accredited college or university is a plus.
• Must be able to multitask, organize, and prioritize work assignments for accurate and timely completion.
• Possess a positive attitude toward career development and company process/policy improvement.
• Strong verbal and written communication skills.
• High degree of attention to detail.
• Proficient computer skills with all Microsoft Office 365 applications.

Required Work Hours

Monday to Friday, first shift.

Benefits

Compensation is between $22 to $24 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.